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J-1 Request for Form DS-2019

The following information is necessary for International Student and Scholar Services (ISSS) to prepare Form DS-2019, the document a visiting scholar or postdoctoral fellow needs 

  1. to obtain a J-1 visa and enter the U.S.
  2. to transfer J-1 status from another institution to a CU Denver program, or 
  3. to extend or amend J-1 status. 

This form must be fully completed by the appointing Department/School/College/Center/Institute. Use the "Save and Resume Later" button to complete at a later time.

This form should not be completed by the J-1 scholar. Contact the human resources professional in your office if you are not sure who may complete this form.

ISSS recommends using Firefox, Google Chrome, or Safari as your web browser. 

Allow 10 business days for ISSS to process a complete request.


NOTE:  Maximum Total Amount for files uploaded to this form cannot exceed 25 MB. You may need to shrink your files to meet this requirement.  This is a system limitation.



Request Type

Please choose the correct type of request. (If you are unsure, there is a small description after you have made the selection.)

DS-2019 Request for: *

New J-1 Scholar


Select when it will be a scholar's first time entering the U.S. on this new DS-2019 to perform research, teach or other academic activities.

Update Start/End Date of DS-2019


Select if a scholar has not yet arrived in the U.S. and needs the start and end dates on the DS-2019 updated due to visa issues or delay in arrival.

This can only be done if a scholar has not yet entered the country and started their program.

Transfer-In Scholar


Select for a J-1 scholar who is currently a J-1 scholar at another school or program.

Adding J-2 Dependents after J-1 Arrival


Select to request DS-2019(s) for J-2 dependent(s) to join a J-1 scholar that is currently in the U.S. Include J-2 dependents that come with the J-scholar in the New J-1 Scholar Request. 

Extension of Stay


Select for a current J-1 Scholar who is active at CU Denver/Anschutz to extend their DS-2019 to continue their current program and objective. This must be completed by ISSS prior to the end date on their DS-2019.

Max Duration of stay:
  • Short-Term Scholar - 6 months
  • Research Scholar - 5 years
  • Professor - 5 years
  • Student Intern - 12 months

Amendment of DS-2019


Request an amendment for
  • A current employee who will
    • Change faculty supervisor
    • Change or add a site of activity (work location, lab, department, etc.)
    • Change academic objective
    • Change FTE
    • Receive a salary reduction
    • Change eligibility for employee health insurance
  • A current non-employee who will
    • Change faculty supervisor
    • Change or add a site of activity (work location, lab, department, etc.)
    • Change academic objective
    • Change funding source
    • Be hired as an employee

To change the start/end dates of a scholar who has not yet arrived, select To Update Start/End Date option. 

Change of Status to J-1 DS-2019


Select for a scholar who is changing to a J-1 VISA from another non-immigrant status. Contact ISSS about selecting the correct dates and process for a change of status.

Submitter Information

Name*

I: Scholar Information

Name*

Gender:*
(Actual City not Province or area)

[ Select the correct Position/Occupation from the list HERE ]

Export Control:

ALL requests except adding J-2 dependents and Update Start/End date for DS-2019 require an Export Control case Visual Compliance.  

Export Control

Requests from National Jewish Health and Denver Health and Hospital Association are not subject to the university’s export control process. Enter today's date in the date field, so you can continue.


I submitted the Export Control case through Visual Compliance.*
Current Mailing Address If in the United States:

English Language Proficiency

You must verify English proficiency by one of the methods below. Select the method and upload the required documentation. For more information on the methods, review the J-1 Scholar requirement for English Language Proficiency. This is a requirement of the U.S. Department of State.

Proof of English Proficiency *
Review the English Proficiency Policy. Selection of the wrong information will delay your DS-2019 request.
Upload Report of Proficiency from CU Denver ESL Academy*
No File Chosen
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You should have been provided this upon the completion and assessment of the ELP for the potential J-1 Scholar
Upload copy of English Language Test Score (TOEFL, IELTS, etc.)*
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Upload Report of Interview by CU Faculty Sponsor*
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Upload proof of work in a country listed in the policy above or in an organization where business is conducted in English.*
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Upload proof of study at a university in a country listed in the policy above or at a university where English is the language of instruction. *
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II: Scholar's Current Immigration Information

Attach a copy of the individual's current passport.*
No File Chosen
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Is the scholar currently in the U.S. in another immigration status?*
Current immigration status if now in the U.S.:*
Attach a copy of immigration documents for their current status (I-20, DS-2019 or I-797, visa, I-94):*
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(Please Attach as one document)
Has the scholar had prior visits to the U.S. in J-1 status in the last 2 years?*
Has the J-1 received a Waiver for 212(e) (2 year home residency requirement)*
Please confirm with the J-1 scholar if you are unsure.

Information about this is important for us to make a determination on what actions we can take on a DS-2019.  IF a J-1 scholar has applied or been approved, this matters significantly.  If you are unsure, confirm with the J-1 scholar.

To find more information on the 212(e) see the information on our website here: 212(e) Waiver

Attach copies of all previous DS-2019s and J visa stamps.*
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(Please attach as one document)
Attach a copy of Form I-539 Application to Extend/Change Non-Immigrant Status*
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Attach a copy of Letter explaining circumstances for requesting the Change of Status. *
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Upload the Transfer-In Request Form. This form must be provided to you by J-1 scholar.
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Transfer-In Request Form must be provided to you by J-1 scholar. You can find a template HERE.

III: Scholar's Appointment Information

You must include ALL locations
Will the J-1 Scholar participate in their academic program remotely no more than 40% of the time? A fully or predominately remote program is not allowed.*
See information below. On-Campus means physically on the campus (Denver, Anschutz, etc.)

The U.S. Department of State requires exchange visitors in the following categories to participate remotely no more than 40% of the time while they are in the U.S.: Professors and Research Scholars, Short-term Scholars, Specialists and Student Interns.

A fully or predominantly virtual exchange program is not permitted.

You are required to provide to ISSS the site or sites of activity of J-1scholars including remote sites such as their home.


Contact isss@ucdenver.edu if you have questions. 

Primary Site

Actual Physical Street Address of Primary Site of Activity*

Second Site

Actual Physical Street Address of Second Site of Activity*

Third Site

Actual Physical Street Address of Third Site of Activity*

III: Scholar's Appointment Information (continued)

Maximum Duration for Exchange Visitor Categories


+ Short Term Scholar -----------------------------> (1 Day to 6 Months)

+ Research Scholar -----------------------------> (3 Weeks to 5 Years)

+ Professor ------------------------------------------> (3 Weeks to 5 Years)

+ Student Intern -----------------------------------> (3 Weeks to 12 months)

+ Specialist ------------------------------------------> (3 Weeks to 12 months)

Does the J-1 Scholar intend to return to the U.S. within two years after the end of their J-1 program in the U.S.? *

J-1 Research Scholars or Professors will automatically be subject to a 24-Month Bar which prohibits them from returning to the U.S. as a J-1 research scholar or professor for 24 months following the end of the J-1 program.  It is also possible that they will be subject to a 212(e) Home Residency Requirement.  Be aware of that when choosing J-1 Research Scholar or Professor as this affects the scholar.  See information about Bars & the 212(e) Home Residency Requirement on our Website.

If you chose the J-1 Specialist Category, you must speak with ISSS and receive prior approval before you can complete the rest of this form.

Have you spoken to ISSS and have approval to complete this form for the J-1 Specialist Category? *
Who did you receive the approval from?*
Will the scholar be on CU Denver payroll?*
The employee salary must meet HR compensation requirements for the job code. A Person of Interest (POI)  is someone who is affiliated with the university but is not paid as an employee such as a visiting research associate or visiting faculty. Instructions for adding a POI to HCM:. https://www.cu.edu/hcm-community/employee-transactions/non-pay-transactions/add-poi
Is this a benefits eligible position? *
Start Date of Program/Employment:*
End Date of Program/Employment:*

Enter scholar's Subject/Field code and description (the six-digit program sub-code closest to what the scholar will be doing from the following):

Find the Subject/Field Code Here: http://nces.ed.gov/ipeds/cipcode/. 

51.1401 is the code for Medical Science/Scientist: An undifferentiated clinical science program that prepares clinicians to conduct clinical and translational research in various areas. Note: programs that prepare clinicians to conduct research in specific scientific fields should report under the relevant CIP code series (e.g., Series 26 Biological and Biomedical Sciences).

III: Scholar Appointment Info (continued) - Extensions -

Start Date on Current DS-2019*
New End Date of Program/Employment*
Is the Scholar on CU Denver Payroll?*
Is This a Benefits Eligible Position?*
Upload Extension Memo*
No File Chosen
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Upload Revised Offer Letter or Addendum (if applicable)
No File Chosen
File uploads may not work on some mobile devices.
Upload Amended/Edited DS-7002*
No File Chosen
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Upload Curriculum Vitae/Resume*
No File Chosen
File uploads may not work on some mobile devices.

III: Scholar's CU Denver Appointment Info (continued) - Student Intern -

Degree Being Pursued in Home Country*
Upload Certification of good standing and progress towards a degree from home institution*
No File Chosen
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Upload Copy of DS-7002*
No File Chosen
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Upload Copy of International Student Intern Attestation*
No File Chosen
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Upload Faculty Sponsor Agreement*
No File Chosen
File uploads may not work on some mobile devices.
Upload Curriculum Vitae/Resume *
No File Chosen
File uploads may not work on some mobile devices.

III: Scholar's CU Denver Appointment Information (continued).

Upload J-1 Letter of Invitation (signed by hiring unit)*
No File Chosen
File uploads may not work on some mobile devices.
Upload Memo Requesting Amendment*
No File Chosen
File uploads may not work on some mobile devices.
Upload Faculty Sponsor Agreement*
No File Chosen
File uploads may not work on some mobile devices.
Upload Postdoctoral Letter of Offer*
No File Chosen
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Upload Job Description (If not included in body of Postdoctoral Letter of Offer)
No File Chosen
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Upload Curriculum Vitae/Resume*
No File Chosen
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III: Scholar's CU Denver Appointment Information (continued). - New J-1 Scholar

Choose one of the following to upload*
Upload J-1 Letter of Invitation (signed by hiring unit)*
No File Chosen
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Upload Postdoctoral Letter of Offer*
No File Chosen
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Is the Job Description included on the J-1 Postdoctoral Letter of Offer?*
Upload Job Description*
No File Chosen
File uploads may not work on some mobile devices.
Upload Faculty Sponsor Agreement*
No File Chosen
File uploads may not work on some mobile devices.
Upload Curriculum Vitae/Resume*
No File Chosen
File uploads may not work on some mobile devices.

III: Scholar's DHHA Appointment Information (continued).

Upload J-1 Letter of Invitation (Letter of Offer)*
No File Chosen
File uploads may not work on some mobile devices.
Upload Memo Requesting Amendment*
No File Chosen
File uploads may not work on some mobile devices.
Upload Faculty Sponsor Agreement*
No File Chosen
File uploads may not work on some mobile devices.
Upload Postdoctoral Letter of Offer*
No File Chosen
File uploads may not work on some mobile devices.
Upload Job Description (If not included in body of Postdoctoral Letter of Offer)
No File Chosen
File uploads may not work on some mobile devices.
Upload Curriculum Vitae/Resume*
No File Chosen
File uploads may not work on some mobile devices.

III: Scholar's NJH Appointment Information (continued).

Upload J-1 Letter of Invitation (signed by hiring unit)*
No File Chosen
File uploads may not work on some mobile devices.
Upload Memo Requesting Amendment (signed by faculty sponsor)*
No File Chosen
File uploads may not work on some mobile devices.
Upload Faculty Sponsor Agreement (signed by faculty sponsor)*
No File Chosen
File uploads may not work on some mobile devices.
Upload Postdoctoral Letter of Offer (signed by hiring unit)*
No File Chosen
File uploads may not work on some mobile devices.
Upload Job Description (If not included in body of Postdoctoral Letter of Offer)
No File Chosen
File uploads may not work on some mobile devices.
Upload Curriculum Vitae/Resume*
No File Chosen
File uploads may not work on some mobile devices.

IV: Source(s) and Amount(s) of Financial Support

Financial Support

The U.S. Department of State requires J-1 Exchange Visitors to have financial support sufficient to provide for their basic expenses while in the U.S.

Employee

Per university policy, an employee must be paid the salary appropriate for the employment category including a visiting appointment.

See HR Business Partners Employee Categories Resources.

If the university salary is not sufficient to meet the minimum amounts above, the scholar must provide proof of other funds.

Non-Employee

ISSS requires the following minimum amounts per month to issue Form(s) DS-2019:

  • $3,000 per month for the J-1 exchange visitor
  • $750 per month for each J-2 dependent

If there is no university non-salary funding or it is not sufficient to meet the minimum amounts, the scholar must provide proof of other funds. See required documents below.

The amounts align with the Cost of Attendance for Anschutz students and are reviewed annually.


For currency conversion rates, please use www.xe.com.

TYPES OF FUNDING AND REQUIRED DOCUMENTS

Type of Funding
Required Document(s)
University of Colorado Salary
Letter of Offer
Personal Funding
-Personal bank statement or bank letter (see the requirements below for bank documents)
-IF using a personal loan, provide a letter of the approved loan
Government or Embassy Sponsorship
Financial Guarantee Letter from Sponsor on official letterhead with the amount and dates of funding
Employer Sponsorship
Financial Guarantee Letter from the Employer on official letterhead with the amount and dates of funding
Family or Other Individual Funding
-Family Member's or Other Individual's bank statement or bank letter (see the requirements below for bank documents)
-Letter from account owner stating the amount and dates of funding
Other Organization Sponsorship
Financial Guarantee Letter from organization on official letterhead with the amount and dates of funding

To extend the scholar, department or sponsor must provide funding for the period of time extending: $2500/month ($30,000/year) for scholar & $600 per month ($7,200/year) for spouse and each child.

For currency conversion rates, please use www.xe.com.

TYPES OF FUNDING AND REQUIRED DOCUMENTS

 

Type of Funding
Required Document(s)
University of Colorado Salary
Letter of Offer
Personal Funding
-Personal bank statement or bank letter (see the requirements below for bank documents)
-IF using a personal loan, provide a letter of the approved loan
Government or Embassy Sponsorship
Financial Guarantee Letter from Sponsor on official letterhead with the amount and dates of funding
Employer Sponsorship
Financial Guarantee Letter from the Employer on official letterhead with the amount and dates of funding
Family or Other Individual Funding
-Family Member's or Other Individual's bank statement or bank letter (see the requirements below for bank documents)
-Letter from account owner stating the amount and dates of funding
Other Organization Sponsorship
Financial Guarantee Letter from organization on official letterhead with the amount and dates of funding
Please Mark All Types of Funding:*
$
Amount Per/________?*

The person signing this form is responsible for assuring payment of these funds

$
Amount Per/________?*
Attach documentation verifying the source and amount of funding.*
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$
Amount Per/________?*
Attach a bank statement or financial guarantee from current employer.*
No File Chosen
File uploads may not work on some mobile devices.

V: Insurance Verification

Federal regulations require that each exchange visitor and his/her dependents maintain medical insurance coverage for the full duration of their J program. The Dept. of State has established specific requirements for the type and amount of coverage that include:

a) $100,000 in coverage for each accident or illness.

b) $25,000 in repatriation benefits.

c) $50,000 for travel if you must be sent home because of serious illness or injury.

d) No more than a $500 deductible per accident or illness. No co-payment greater than 25%.

 

See the Insurance Policy for J-1 Scholars.  They are required to abide this policy during the entirety of their program. 

Medical insurance for scholars employed by the University of Colorado Denver, in a benefits-eligible position

Benefits-eligible J-1 employees of the University of Colorado Denver can learn more about the medical insurance options during New Employee Orientation or at https://www.cu.edu/employee-services/benefits-wellness.

University medical plans do not include required emergency medical evacuation or repatriation of remains coverage. J-1 scholar will need to purchase this coverage separately.

A policy covering emergency medical evacuation & repatriation of remains may be purchased separately by employees covered by University employee medical insurance. For more information, refer to the List of J-1 Insurance Carriers.

The supplemental policy must be in place by the start date on the DS-2019.



I understand the above requirements, and will relay this information to the J-1 Scholar*

VI: Verification of Sponsorship

Faculty Member Responsible for J-1 Scholar

Name*

Dean/Department Chair/Director of Sponsoring Entity

Name*

The U.S. Department of State now allows the electronic transmission of Forms DS-2019. ISSS will send the DS-2019s via email to the prospective scholar.  Provide us with a speedtype so we can properly charge your department, college or unit in the rare case that ISSS must ship the DS-2019.

Address to ship DS-2019(s)

VII: Dependent Information

Will a spouse or child accompany the scholar to the U.S. as a J-2 Dependent?*

Dependent 1

Name*
Spouse or Child*
Birth Date*
(Actual Birth City, not province or region)
Please Upload the Passport of the dependent*
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Dependent 2

Name*
Spouse or Child*
Birth Date*
(Actual Birth City, not province or region)
Please Upload the Passport of the dependent*
No File Chosen
File uploads may not work on some mobile devices.

Dependent 3

Name*
Spouse or Child*
Birth Date*
(Actual Birth City, not province or region)
Please Upload the Passport of the dependent*
No File Chosen
File uploads may not work on some mobile devices.

Dependent 4

Name*
Spouse or Child*
Birth Date*
(Actual Birth City, not province or region)
Please Upload the Passport of the dependent*
No File Chosen
File uploads may not work on some mobile devices.

Dependent 5

Name*
Spouse or Child*
Birth Date*
(Actual Birth City, not province or region)
Please Upload the Passport of the dependent*
No File Chosen
File uploads may not work on some mobile devices.

Funding Information for Additional Dependents

For J-1s and their dependents it is required for specific funding to be shown:

  • For a J-1 the required amount is $3,00 per month
  • For each dependent it is $750 per month


IF funding is sufficient to cover all J-1s and J-2 dependents then there is no need to upload additional documentation.  If additional funding is required, provide a copy of the funding information in the upload below. 

Personal funding can be provided as part of the funding requirements.  For currency conversion rates, please use www.xe.com. 


Upload Additional Funding for J-2s if needed
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If you are unsure if you need to upload additional funding, contact ISSS

Amend Start/End Date of DS-2019

New Start Date*
New End Date*
Is this J-1 in the Student Intern Category?*
Upload an Updated Invitation Letter or Addendum to the Letter of Offer
No File Chosen
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Only required if J-1 will arrive 30 days after the start of the original Letter of Invitation.
Upload DS-7002 with amended dates for program*
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VIII: Comments & Verification

By submitting this form you acknowledge the identity and in this form is true and correct to the best of your knowledge. All data collected in this form is private and confidential. The information collected will be used internally within International Student & Scholar Services | University of Colorado Denver | Anschutz Medical Campus. By submitting this form you agree to our Privacy Policy & Terms of Use.

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